ML-03-03 Keeping Records

Whether we are making simple notes to remind ourselves of what was discussed in a meeting, or perhaps we want to record something we need to remember, notes are always useful.

Over time we forget the details. Having all our notes recorded, and most importantly having the ability to search out notes to find information helps us be better organised, and use our time better.

Notes used to simply be text records. Now, as our technology develops, we can record audio, video, images, text, drawings, file attachments etc.

Once captured, we can search, retrieve, edit, and even share our notes with others.

In the figure above there are two sample notes:

  • A note that has text and a supporting photograph
  • A note that includes a scanned receipt for accounting and expense management

When keeping records, it is important to be able to organise all your records for easy retrieval and identification. Some Note applications allow for the creation of folders into which you place your notes. You can even have sub-folders. What this allows you to do is to work in the same way you would if you were using a metal cabinet with drawers and folders in the drawers where you put individual notes or documents.

Evernote, a free application caters for this and also ensures that all of your records are also stored on the internet. This means you can get to all your records from any device, even if you lose your mobile device.

In the figure above, folders and sub-folders are shown. For example, in the folder “DI Offerings Stack”, there is a sub-folder “Course Development” where all notes can be stored and retrieved.

There are many note applications that are rich in feature. They can be searched for and downloaded from the application store.